Government Affairs Coordinator

Location: San Francisco, CA

Department: Government Affairs

Type: Full Time

Min. Experience: Mid Level

JOB SUMMARY

The Government Affairs Coordinator provides high-level coordination and support to the Government and Political Affairs functions in the San Francisco Burning Man office and in Gerlach, NV.

Work involves considerable internal/external contacts and relationship management, including interacting with government agencies. This position will draft essential reports and internal/external communications, and will have access to and maintain highly confidential information.

The position will conduct research and manage data related to law enforcement, permits, economic impact, and legislation.  This position will manage timelines and deliverables, and handle meeting and travel arrangements.  Excellent judgment and initiative are required.

Responsibilities include coordinating the Black Rock City (BRC) government affairs program year-round on and off playa.

This is a regular, full-time position eligible for benefits, working out of our San Francisco office and Black Rock City, NV.

DUTIES & ESSENTIAL JOB FUNCTIONS

Communications and Writing

  • Draft letters and correspondence to elected officials and government agencies including the Bureau of Land Management and Pershing County
  • Draft the annual Burning Man After Action Report, track deadlines, and work with BRC Planning Team and Departments to deliver content; proofread and format the final document, save and print the final document
  • Prepare and track FOIA inquiries and public records requests
  • Participate as needed and create support materials for: Way It Is meetings and Global Leadership Conference
  • Track the Communications editorial calendar and work with  Political Affairs Manager to meet content deadlines for the Jack Rabbit Speaks, Survival Guide, and Burning Man Journal
  • Coordinate with BRC Communications and IT to update Burning Man website with annual Closure Order

Government and Political Affairs

  • Work with government agencies and manage relationships year-round and on site
  • Coordinate and attend meetings with elected officials and government agencies, taking notes when necessary
  • Schedule, support, and attend weekly Political Communications meeting
  • Help with cooperator list, meetings, AARs, and contracts as needed; answer questions from agencies
  • Track media and newspaper articles

Research and Data Management

  • Evaluate annual Cost Recovery documents and provide analysis to Political Affairs Manager
  • Manage annual Bureau of Land Management (BLM)-BRC planning timeline; track annual permit negotiations and work with internal teams to help evaluate BLM Cost Recovery Estimate and Statement of Work requirements
  • Work with BRC Law Enforcement Advisor to track and update law enforcement statistics, manage annual law enforcement feedback and produce summary
  • Research and manage special projects as necessary including economic impact, fuel and sales tax
  • Manage and update multiple BLM and Pershing County fees, costs, and resources databases; work with stakeholders agencies to update information
  • Manage Pershing County payment schedule and check processing; draft cover letters
  • Manage SalesForce database for Government Affairs

Administration

  • Manage annual thank you card lists for Government Affairs and Playa contacts
  • File incoming and outgoing communications, working with the legal assistant to ensure consistency in organization and naming conventions
  • Schedule and support other meetings as needed
  • Manage annual ice sale donations
  • Process vendor and contractor invoices for signature and payment with accounting
  • Prepare and submit expense reports and other administrative forms
  • Coordinate mailing and shipping of documents
  • Handle travel arrangements for Government Relations team as needed

Black Rock City Affairs

  • Correspond with play guests and manage playa program planning; engage with guests and manage volunteers on playa; coordinate with event departments and update annual talking points
  • Manage Government Affairs, Playa Program, and Cooperator credentialing, data and playa resources

Other Functions and Responsibilities

  • Perform other duties as assigned.

TEACHING AND LEARNING

  • Documentation - Assists in the creation, publishing, and maintenance of process documentation related to their assigned duties.
  • Knowledge sharing – Helps acculturate and educate junior staff and volunteers in Burning Man culture and business processes.
  • Training development - Collaborates with the education team to develop training materials in their area of expertise, as requested.
  • Learning – Pursues ongoing learning in their area of expertise, working to stay current on emergent knowledge, skills, and processes.

QUALIFICATIONS

Required

  • Experience with Government or Political Affairs
  • Strategic thinker with strong research skills
  • Exceptional written, editing, and verbal communication skills
  • Detail oriented with very strong organizational and prioritization skills
  • Excellent discretion and professionalism; ability to uphold high standards of confidentiality
  • Proven ability to multitask and manage multiple projects simultaneously while meeting deadline
  • Proven background managing logistics for meetings and travel; excellent note-taker
  • Proficiency managing data and in the Google suite (Calendar, Sheets, Documents, Slides); proven ability to learn new systems quickly
  • Familiarity with Burning Man
  • Friendly, personable demeanor and a great sense of humor
  • Ability to travel for meetings as necessary
  • Strong ability to manage multiple projects and shifting priorities
  • Ability to take direction from more than one person and manage time appropriately
  • Ability to foster a cooperative work environment
  • Ability to respond professionally to all individuals and work well as a team player
  • Ability to adjust schedule seasonally to work at the Burning Man event held in Nevada

Preferred

  • Bachelor’s Degree and/or coursework in Public Policy, Political Science, Natural Resource Management, Statistics, and/or Project Management
  • Experience in public policy, public relations, regulatory affairs or government relations
  • Experience working at a 501(c)(3) nonprofit organization
  • Experience working in Northern Nevada
  • SalesForce experience desirable

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

  • Off-playa:  Work is primarily sedentary in nature, no special demands are required. 
  • On-playa:  Work is primarily sedentary but will also include the need to find and meet with department representatives who may not be in the vicinity therefore this could include walking or using some form of transportation.  Some of the work will be in outside weather conditions and will be exposed to fumes or airborne particles as well as possible extremes in temperature

REQUIRED LICENSES/CERTIFICATIONS

  • Valid Driver’s License and a clean driving record

ABOUT THIS ROLE

  • This position is a regular, full-time role eligible for benefits, working at BMHQ in San Francisco, CA, and in Black Rock City, NV.
  • Burning Man is an equal-opportunity employer.
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